This sample policy is a companion to the Ask Rita article, “Facebook + Employees = Yikes!”
Our nonprofit recognizes that many of its employees use social media such as Facebook, Twitter, LinkedIn, YouTube and MySpace, to name a few. However, employees’ use of social media could become a problem if it:
- Interferes with the employee’s work
- Is used to harass or discriminate against co-workers or our clients
- Creates a hostile work environment
- Divulges confidential information about our agency or our clients; or
- Harms the goodwill and reputation of our nonprofit.
As a result we encourage employees to use social media within the following guidelines. If you are uncertain about the appropriateness of a social media posting, check with your manager or supervisor.
Social Media Guidelines:
- Do not post any comment or picture involving an employee, volunteer or client of our nonprofit without their express consent.
- If you post any comment about our nonprofit, you must clearly and conspicuously state that you are posting in your individual capacity and that the views posted are yours alone and do not represent the views of our organization.
- Unless given written consent, you may not use our nonprofit’s logo or any organizational material in your posts.
- All postings on social media must comply with our policies on confidentiality and disclosure of proprietary information. If you are unsure about the confidential nature of information you are considering posting, consult your supervisor, or XXX who is in charge of these matters.
- Do not link to the organization’s website or post any agency material on a social media site without written permission from ___.
- Don’t forget that you are responsible for what you write or present on social media. You can be sued by other employees or any individual that views your social media posts as defamatory, harassing, libelous, or creating a hostile work environment.
- All organizational policies that regulate off-duty conduct apply to social media activity including, but not limited to, policies related to illegal harassment, code of conduct, nondiscrimination, and protecting confidential and/or proprietary information.
- Employees may not use organizational equipment for non-work-related activities without permission. Additionally, our policy on Use of Computers and Electronic Media apply to social media use at work, including our policy that personal use of our computers, including personal social media activities, should not interfere with your duties at work. We monitor our facilities to ensure compliance with this restriction.
- Violation of this policy may lead to discipline up to and including the immediate termination of employment.
See related Ask Rita in HR columns:
Pamela Fyfe is an HR attorney with Nonprofits Insurance Alliance, where she advises nonprofits on wrongful termination, wage & hour, discrimination, harassment, and other employment issues — before they are sued — to help keep them out of court.