How to best to show up for your nonprofit’s strategic planning process.
As we experiment with new ways of setting strategy, it is easy to lose track of the fact that irrespective of chosen methodology, the executive’s stance in strategy formation is the single most important factor in how bold, how transformative, and how enduring the decisions made during the process will be.
We nonprofit executives are often ambivalent about how best to show up to strategic planning processes:
- Is it our job to make sure that board members feel they are establishing strategy for the staff to implement?
- To ensure that all staff voices are heard, and that staff feels fully heard?
- To step back and let the consultant create a series of activities to unearth the best strategic direction?
- To listen and then promote our own ideas about strategy?
- To use the process to get everyone aligned with the directions emerging from the management team?
Rather than stepping back or working clandestinely behind the scenes, I believe the planning process is best served by executive directors modeling for all on staff and board the qualities that are most likely to lead to transformative decision making:
- Pragmatism about competitive advantage in the marketplace, and
- Financial savvy.
In many cases, this means she’ll have to push her board members to see what they can’t from where they sit, risking their judgment and doubt; or, to say the uncomfortable truth to her staff about a failing program; or, even to question her own capacity to lead the organization into its best future.
As a member of CompassPoint’s staff team of consultants, I am working on strategy formation with a variety of community-based nonprofits this year, and I am inspired by these examples of executive stance and the positive effect they have had on their respective planning processes.
Each of the following is a real nonprofit executive whose name and certain organizational descriptors I have changed to protect their privacy. The strategic issues and the executives’ stances to them are real. By seeing the range of executive director stances, we can see more choices and take more intentional positioning in the process.
Dennis is a passionate and widely respected leader of a health organization that serves people of color. Strategy at his organization means grappling with the fact that implementation of health care reform in 2014 could render some of his key programs and their funding streams obsolete. While it is scary for long-time staff and board to conceive of a radically different program set or to consider merger opportunities, Dennis models a commitment to clients and community rather than a drive to preserve the organization whole cloth. He sets a tone of inquiry and possibility for the planning process rather than one of fear and looming scarcity. By modeling this stance, other staff and board see that it is not only safe but encouraged to think boldly about how they can best be of service in a completely altered healthcare landscape.
Brenda: Unflinching Critique
Brenda is the long-time leader of a domestic violence organization. Despite her tenure and success, Brenda is squarely in that part of the domestic violence field that is questioning how successful the movement’s program strategies have been in permanently reducing family violence. I was especially struck with how Brenda modeled this rigorous self-reflection as we applied the Matrix Map process to assess the mission impact and financial viability of each of the organization’s core program lines. With her program directors in the room, she publicly scored core programs lower than her colleagues did on impact factors such as “creates enduring change.” Without personally indicting anyone’s performance, her behavior put folks on notice that the planning process would not endorse programs as-is for their simple “mission alignment,” but instead hold each to a higher standard of impact and social change.
Anne: Stepping Aside
Anne is an expert and beloved specialist who, after years as program director, took on the executive director role at a nonprofit that provides home-based services to children with disabilities. As the recession set in and she and her board were forced to make a series of difficult decisions in the face of reduced funding, she began to question whether her great strengths — medical expertise, credibility with program staff, and being the “face” of an issue in her field — were aligned to the strategic challenges facing the organization.
Moreover, she frankly evaluated whether she wanted to direct so much energy to questions of business model and organizational development, which is what was needed of the executive to position the organization to thrive in its next phase. It was inspiring to watch her put organizational needs above personal attachment to a given position or status — despite protest from a board of directors and staff that really wanted her to stay in the role.
These are three examples of executives who are approaching strategy formation with stances that push their staffs and boards to look beyond the way things have been to the way things need to be for the organization to be relevant and sustainable going forward. I think what can keep executives from doing this are dated messages about how strategy actually gets developed and implemented in nonprofit organizations. Here are five old executive stances and a corresponding reframe that better suits today’s operating environment:
|Old Executive Stance
|New Executive Stance
|I have to start a new strategic plan because my last 3-year plan just expired.
|Strategy formation and refinement is ongoing; if a significant new force or opportunity emerges, it may be time to reevaluate organizational strategy.
|I am facilitating my board in setting organizational strategy that my staff and I will implement.
|I am leading an organizational strategy process in which my board will serve as key informants, loyal opposition, and stewards of organizational mission and brand.
|I should wait for our plan to be done before I make any major staffing decisions.
|Having people in the wrong jobs contributing to strategy formation will undermine the relevance and execution of the strategies being developed. Act now.
|Staff won’t execute strategies that they did not help to develop.
|I need to ensure that the best informants—both internal and external—influence the strategies they are best positioned to inform. In fact, people can execute strategies they did not personally develop if those new strategies are well communicated and they have strong supervision to support them in ongoing execution.
|I should step back in the process to ensure that I don’t overly influence the conversation and thwart the creativity of the staff.
|I should bring all of my knowledge of what’s happening in our market space to bear, using the strategy formation process as a time to bring the external internal and develop staff’s strategic awareness of market forces.
|It doesn’t actually matter if the plan is particularly strategic or clarifying, we’re finally done and I have something to send to funders.
|If I am going to spend the money and time, I am committed to a process that yields genuine organizational strategy and serves as the organization’s framework for pursuing exceptional mission impact in a financially viable way.
What I know from my planning work with community nonprofits is that the process always gets to a point where leadership has to make a call—to make the decision or decisions that will set the course for the organization. No expert consultant or perfectly engaged board of directors can mitigate that responsibility. So, it makes most sense for executives to show up to the planning process from day one carrying that decision-making responsibility transparently. Effective leaders carry it from a place of shared leadership that does not stifle staff and board input and influence; it’s a worn out stance to think those are mutually exclusive.
Articles on Blue Avocado do not provide legal representation or legal advice and should not be used as a substitute for advice or legal counsel. Blue Avocado provides space for the nonprofit sector to express new ideas. Views represented in Blue Avocado do not necessarily express the opinion of the publication or its publisher.